Proposal Review & Submission

Proposal Review & Submission Procedure 

Sponsored Programs Administration will conduct reviews on a first-come, first-served basis, prioritizing based on the submission deadline. The assigned pre-award administrator will make every effort to notify the PI and/or administrator of the planned review date and keep the PI and/or administrator updated on possible delays, providing a revised review date.

Sponsored Programs Administration will conduct no more than one (1) major review of each proposal submission, which will consist of a review of the budget and review of the proposal documents, as described below. The review will be sent to both the PI and administrator providing pre-award support.

Important Reminder for LATE and Last-Minute Submissions

The KU Medical Center Proposal Submission Deadline Policy states all proposals, both paper and electronic, received by Sponsored Programs Administration for the first time two (2) business days prior to the sponsor deadline will be returned to the PI and department contact, and will not be submitted to the Sponsor.

Letters of Intent, Pre-Proposal & White Papers

Letters of intent (LOIs), pre-proposals, and white papers that require an institutional signature or approval or which include a detailed budget require Sponsored Programs Administration review and approval prior to submission to the sponsor. This includes NIH prior approval requests for budgets exceeding $500,000 in direct costs per year.

When preparing budgets, please be sure to reference General Guidelines on Research Spending.